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Creating & Editing Multimedia Audiovisuals within OnCue

Articles > Audiovisuals

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About Multimedia Files or Audiovisuals


What are these files? They are surveillance videos, street cam footage, animations and maybe phone calls. OnCue allows users to manage, edit, and present other types of files besides documents and deposition video.


Now, we can’t tell you that OnCue will take every type of file. We won’t be able to add obscure, proprietary files. DICOM? Nope, sorry you’ll need to convert that to something else. But we can take .vob and we won’t judge you if you are still using DVDs, well…maybe a little. Seriously, who uses DVDs anymore?!


If none of this jargon means anything to you, no worries. It’s confusing and the bottom line is we’ll take most anything you have but if you need to know the tech specs, see below.



 




Adding Multimedia/Audiovisual Files


OnCue can take various types of video (avi, mpg, mpeg, mp4, wmv) and audio files (mp3, m4a and wav.) For a complete list check out the next section below.


OnCue treats these files similar to how it treats single-page images so you'll need to pay attention to naming conventions.  If you have a set of videos that you want as one exhibit, put them all in one folder and add them like you would a document in a folder.  It will treat the folder as the media and the individual files as "pages" (as shown in red).


If your files are individual exhibits, you can register these without folder (as shown in blue).


OnCue will name them for the file, just like it does documents.


It will also copy these files in the case folder under the  _audiovisuals folder, if you didn’t already put them there.


To add these multimedia files to your OnCue database, click on the Add Media tab in the Workflow Ribbon and navigate to your multimedia/audiovisual file in OnCue’s File Explorer window.  Left-click and drag the selected file to anywhere on the Media Bar.  You can also click the "+" button in the Audiovisuals tab and browse your computer to add the media.

When you add these files, OnCue copies them to your audiovisuals folder just like it copies documents to the documents folder.


"V3 For Testing" becomes "V3" = ID and "For Testing" = name, if you have your registration/add options set to the “truncate on space” default.

“Snore.mp4” becomes “Snore” = ID with no name.



 




Supported File Formats


Video Formats:

avi
divx
flv
gif
mpeg
mpeg1
mpegts
mpg
m2v
mp4
m4v
mov
mkv
vob
wmv
webm
xvid




Audio Formats:

aac
ac3
aiff
mp3
m4a
ogg
ts
wav
wma





 




Right-Click Menus


Main Audiovisual Folder:


1
Show in Windows File Explorer
Exactly as described – opens folder where your file is
2
Print...
Print IDs, barcodes, and other info for this folder on blank page(s)
3
Copy
Copy your entire AV folder and paste into a Notebook or Media Script
4
Edit Name and ID...
Change the name and ID in OnCue only, not underlying file
5
Delete
Careful, 2 options: database only or database and drive
6
Import
All options for import available, not tied to audiovisuals
7
Export
1 option: exhibit list
8
Add Segments...
Add another AV file to existing folder (like adding pages to a non-PDF document)
9
Add to Notebook
Add to existing (list provided) or create new
10
Renumber IDs
Move AV segments (files) in the folder or delete things, keep your IDs consecutive using this
11
Mark as Admitted
Marks AV file as admitted
12
Optimize Audio...
Having audio or video issues? this optimizes just the file you have selected



Segment Level:

1
Show in Windows File Explorer
Exactly as described – opens folder where your file is
2
Print...
Print IDs, barcodes, and other info for this folder on blank page(s)
3
Copy
Copy the segment or multiple segments and paste into a Notebook or Media Script
4
Copy Clip Info
Copy the clip time info and paste in another segment to create a new clip under that segment (if only 1 clip in segment)
5
Edit Name and Bates Number...
Change the name and Bates in OnCue only, not underlying file
6
Delete
Careful, 2 options: database only or database and drive
7
Import
All options for import available, not tied to audiovisuals
8
Export
1 option: exhibit list
9
Add Clips...
Add clip to existing segment (using timecode)
10
Add to Notebook
Add to existing (list provided) or create new
11
Renumber IDs
Move AV segments (files) in the folder or delete things, keep your IDs consecutive using this
12
Mark as Admitted
Marks clip as admitted
13
Sort
2 options: by ID or by Timecode
14
Optimize Audio...
Having audio or video issues? this optimizes just the file you have selected



Clip Level:

1
Print...
Print IDs, barcodes, and other info for this folder on blank page(s)
2
Copy
Copy the clip and paste into a Notebook or Media Script
3
Rename...
Change the name of the clip only, not underlying file
4
Delete
Deletes from case completely (treat it like an annotation)
5
Import
All options for import available, not tied to audiovisuals
6
Export
2 options: exhibit list, export video–you can export single or multiple clips from the same file
7
Add to Notebook
Add to existing (list provided) or create new



Audiovisual in Viewer:

1
Undo
As described
2
Presentation
Choose how you present
3
Displays
Choose your display
4
Playback Speed
Speed up or slow down playback - NOT for presentation
5
Copy as Image
No background copied - (see Copying & Exporting Images if background is needed) 
6
Save as Image
Save as *.png


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