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Replacing Documents

Articles > Documents

March 8, 2024 at 6:07:06 PM

Video Tutorial

Documents can be replaced easily in OnCue. The following are two ways to replace documents that have pages added or you need to replace the entire document.

NOTE: If you have existing annotations, these can be affected. OnCue doesn’t “look” at the content. It sees the number of pages and updates accordingly.

If you are looking to replace a PDF because you got handed a new one with the same name and you don’t have any existing annotations, you have two choices.

1. You can replace the document in the _documents folder. We put a new version of document 4 in the _documents folder. The next time you click on the document in OnCue, you will see this message only if there are more pages than the original document added to OnCue had.

2. You can use the Add Media option and add the document just like you did the first time. This is a good option if you have multiple replacements.

a. Add the document like normal. Click on Resolve Conflicts

b. If you have those documents in notebooks or annotations, you can choose to keep those entries in the notebooks. If you want to discard existing information, check the box.

c. If you choose to KEEP BOTH – the replacement doc will be added with a _# underneath your original. This is good if you have an original and redacted version, you can keep them both in and change the IDs accordingly.

NOTE: If your page order has changed OnCue will NOT know, and the annotations may be shifted to other pages. If you only have added pages at the end, then you are good to go.

Replacing Documents