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Adding Synchronized & Non-Synchronized Transcripts

Articles > Transcripts

December 22, 2023 at 4:17:16 PM

Video Tutorial

To import sync files, click on the + sign on the Transcripts tab of the Media Bar, which will allow you to browse to and select your sync file(s).

Now you will see the transcript registered under the Transcripts tab of the Media Bar.  The transcript is named automatically based on the fields in the .mdb or .xml file for first name, last name and deposition date.  If this data is incorrect, you can easily fix the ID and Name by hitting F2 and renaming.

Once you have added a transcript to your case you will be able to see it in the _transcripts folder of your case folder.

Remember, OnCue will not know where the actual video is until it's been copied to the _synchedvideos folder.

Make sure your video names match what OnCue is looking for, you can see what it needs at the top of the designation editor.

Synchronized Transcripts (Depositions & Video)

OnCue can take a plain text file or Ascii (*.txt) file. These files DO need to have page and line numbers to be able to create designations. OnCue looks for the *.txt file for non-synchronized transcripts. Creating designation run reports with non-synced transcripts are the perfect way to make a script for reading testimony into the court record.


What does an ASCII text file look like?

To import sync files, click on the + sign on the Transcripts tab of the Media Bar, which will allow you to browse to and select your sync file(s).

When you import (add) a text file you need to go through a few extra steps to make sure your files are named the way you want. OnCue wants you to verify or rename what you need to and brings up a window.

Make your changes (or not) and hit Save Changes. Now you will see the transcript registered under the Transcripts tab of the Media Bar.

You can now begin making designations. It is important to know that the transcript will be gray and italicized in the transcript viewer because there is no sync file. Any reports created will not be italicized.

Report –

Non-Synchronized Transcripts (Text Files)

How do I get (add, register, import) my deposition files or text files into OnCue?


What files do I need to create clips from my deposition?

OnCue can't see my videos. Where do I put them?


I don't have video but I do have an ASCII text, what do I do?



Transcript File Formats


The transcript files OnCue currently accepts are *.mdb ("Sanction"), *.cms ("Timecoder") and OnCue *.xml formats for synchronized videos and *.txt with page and lines for non-synchronized transcripts.  It is important to note that you DO NOT add/import/register the deposition video (mpg, mp4) files into your OnCue database, only the transcript file (the .mdb or .xml or .cms or .txt). We recommend using the most common files (*.mpg and *.mp4) for synchronized video to ensure that your machine can play them.


IMPORTANT: The underlying deposition video files should be copied to the “_synchedvideos” folder in your OnCue case, put the loose video files in the root of that folder (not in subfolders). OnCue looks for the video in this folder.


NOTE: We recommend *.mdb files over *.cms whenever possible due to the inconsistency in their format.



No Sync – No problem – you can still create reports.


If you don’t care about time estimates and want the reports, OnCue can take a plain text file or Ascii (*.txt) file as detailed below.

Step-by-step Instructions

Media Bar

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About Media Scripts

About Screen Information

About Synchronized Transcripts

Adding Documents

Adding Multimedia Files in OnCue

Adding Pages to Documents

Adding Synchronized & Non-Synchronized Transcripts

Advanced Fine-Tuning Designations

Barcode Readers (or Scanners)

Basic Fine-Tuning Designations

Bates Numbers – Filling & Importing

Building Notebooks

Callouts – Facts and Tips

Choose Your Displays

Copying & Exporting Document Images

Copying Designations & Merging Lists

Creating & Editing Multimedia Audiovisuals

Creating Designation Lists

Creating Impeachment Designation Lists

Creating Media Scripts

Creating, Opening, & Moving Your Case

Database Tools

Deactivating a License

Deposition Designation Reports

Designation List - Parts Explained

Designation Objection Reports

Designation Wizard

Displaying Designations and Lists as Text Only

Displaying Exhibits - Extended Desktop